Office Administrator-Accounting Specialist – Miami, FL

Do you thrive in a fast paced, dynamic environment?  Do you excel at numbers as well as administrative tasks? If so, read on!  Located in the trendy Miami Design District, Ornare is a luxury Brazilian brand offering custom solutions for high end kitchen, baths and closets.  We are seeking an exceptional Office Administrator to join our talented team.  You will be working directly with our CEO who is relentless about details and providing impeccable service to our upscale clients.  Your challenge will be staying ahead of our busy CEO at all times.  Our ideal candidate is a resilient perfectionist who can keep the office running efficiently and managing our accounting. You must have a proven track record and job stability.  All we are missing is you!

Why Ornare?

No one else does it better than Ornare.  Considered one of the most prestigious high end brands in tailor made and customized cabinetry, wall systems, panels and doors in Brazil for over 30 years, Ornare established a strong presence in Miami in 2006 – our first flagship showroom.  All production is in Brazil with quality of materials, skilled workmanship and world class, highly automated technology.

We are a dynamic and energetic team dedicated to the highest quality for our customers.  We are proud to work with the best interior designers, contractors, architects and others in the design and construction industry.  Our clients expect the best and we deliver.   From the Perez Art Museum to luxury condominium units, our designs are a testament to our obsession to detail and quality.  We work closely with our clients to meet their every desire, from the moment you step into our sophisticated showroom to the finishing touches of your successful installation.

About the position:

Reporting directly to our CEO, you will be responsible for managing our accounting, payroll, HR administration, and tracking customer and sales information.  Some personal work for our CEO is required.

Snapshot of key accountabilities:

Accounting (requires proficiency in Quickbooks):

  • Prepare month end closing
  • Bank and credit card reconciliation
  • Process AP and AR for clients and vendors

Office Management:

  • Ensure supplies are always in stock (groceries, office, cleaning, etc.)
  • Order lunch for clients
  • Send packages via Fedex/DHL
  • Maintain employee birthday list
  • Coordinate CEO’s calendar

HR Administration:

  • Prepare job offers and process new hire paperwork
  • Ensure new employees have computer and email ready
  • Main contact for all insurance (health, GL, property, auto) as well as liaison with legal team

Payroll:

  • Process payroll with ADP

Other administrative financial responsibilities (requires strong Excel):

  • Track customer orders with amounts paid and due
  • Track weekly sales per sales person
  • Track and calculate designers’ commissions

Skills/Experience/Knowledge required:

  • Minimum 3- 5 years strong experience in accounting, payroll (preferably ADP), HR administration and office management
  • Good understanding of credit/debits, net income, gross margin, etc.
  • Proficient in Quickbooks
  • Strong intermediate to advanced skills in Excel – including pivot tables and v lookups
  • Strong math skills with ability to calculate percentages, etc.
  • 2 or 4 year degree in Accounting is highly desired
  • Fluent in English and Spanish is mandatory; Portuguese is a strong plus